Showing results for 
Search instead for 
Did you mean: 
Regular Visitor

Connect to Exchange Online for Room Reesource Data



I try to elaborate a dashboard in order to show the usage of the meeting rooms.

When connecting to exchange online what is the right permission to set in order to show only the free and busy information of a meeting room ?


I tried "Folder visible" and "Limited details" but it isn't enough and I cannot access. I also tried "Reviewers" but it is too much, I can see all the details and the text of the different meetings. If I want to share this dashboard within the company, I cannot give the "Reviewer" permission to everyone ...


I also get only this Failure




Thank you in advance for your answers, best regards.

Community Support
Community Support

Hi @DominiqueHeere ,

I'm not quite sure what you mean. Does it mean you want shared users to show only busy/free information?

Please refer to the following document to see if it helps you.

more free/busy information with shared users in Microsoft Outlook 

  • First, sign into your Microsoft Outlook account.
  • Go to the calendar selection by clicking on the calendar icon.
  • Click on “folder” in the menu bar.
  • Now click on “calendar properties”.
  • In the properties panel go to “permission”.
  • There are four kinds of permission levels: select the one that’s most relevant to the amount of information you want to send.
  • Click on “OK”


More details.

Show Full Free/Busy Details for Exchange Server 2010 Room and Resource Mailboxes 

Enable users to view calendar information of Room mailboxes 

Troubleshoot free/busy issues in Exchange hybrid environment 


Best Regards

Community Support Team _ Polly


If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.


Helpful resources

Microsoft Build 768x460.png

Microsoft Build is May 24-26. Have you registered yet?

Come together to explore latest innovations in code and application development—and gain insights from experts from around the world.

charticulator_carousel_with_text (1).png

Charticulator Design Challenge

Put your data visualization and design skills to the test! This exciting challenge is happening now through May 31st!

May UG Leader Call Carousel 768x460.png

What difference can a User Group make for you?

At the monthly call, connect with other leaders and find out how community makes your experience even better.

Power BI Release May 2022 768x460.png

Check it out!

Click here to read more about the May 2022 updates!