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Advocate III
Advocate III

Dataset and Table details when automating Power BI refresh for Excel on SharePoint Online Site.

Hi Community,

I was able to automate my Power BI Dataset and Reports successfully by following this link https://powerbi.microsoft.com/en-us/blog/refresh-your-power-bi-dataset-using-microsoft-flow/. The moment my business user modifies/uploads a "Specific Named Excel.xlsx file into a folder (which only he/she has access to) on SharePoint Online Site, the corresponding Power BI Dataset and Report Refresh successfully. Thanks to Nikhil Gaekwad.

However, I am still curious as to why Power Automate has suggested to follow the below path (per screenshots), which is a hurdle that I couldnt' pass through.

What is the Dataset ID (I referred to this link https://www.cathrinewilhelmsen.net/2019/02/07/how-to-find-dataset-id-power-bi/, thanks to Cathrine Wilhelmsen) and Table name (I tried to use the table names from Power Query, again, there are more than 1 tables!) that should be populated in Power BI Dataset section in this Flow and why is Microsoft Power Automate having a step in the middle which asks me for OneDrive details whereas my Excel.xlsx file is on SharePonit Online...!!

2020-05-05_11-35-37.jpg2020-05-05_11-43-43.jpg2020-05-05_11-44-15.jpg2020-05-05_11-53-38.jpg

Did anyone got this thing working for you? Can you please share some screenshots so I know for sure!

Thanks in advance, C

3 REPLIES 3
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Administrator
Administrator

Re: Dataset and Table details when automating Power BI refresh for Excel on SharePoint Online Site.

Hi giftedbrain,

 

Thank you for posting your question and detailed explanation!  I've asked a few of our resident experts to take a look and respond if they feel they can help resolve your problem!

 

Thank you for posting and have a great day!

 

Eric

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Super User III
Super User III

Re: Dataset and Table details when automating Power BI refresh for Excel on SharePoint Online Site.

Hi @giftedbrain ,

 

i assume that it only works with "Push dataset".

 

Real-time streaming in Power BI

https://docs.microsoft.com/en-us/power-bi/connect-data/service-real-time-streaming

 

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Super User I
Super User I

Re: Dataset and Table details when automating Power BI refresh for Excel on SharePoint Online Site.

Hi @giftedbrain,

 

as @mwegener thought, the Flow connector Add rows to a Power BI dataset can only be used with streaming datasets created in the service, as I used here in my post on using Forms, Flow and a Power BI Streaming dataset for example.

 

You can either use a Push dataset or a Streaming dataset, both from the documentation Marc already shared.

For that, you'll need to select the API dataset when creating a new streaming dataset in the service.

nickyvv_0-1593081069143.png

 

In the next screen, if you leave Historic data analysis to Off, you will have a streaming dataset. This will store your data into a temporary cache, which quickly expires

If you check it to On, it will be a push dataset, with the data being available until you clear the dataset.

image.png



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