Sharing a dashboard to / removing sharing from Office 365 groups

[elliottriley]

We want to share dashboards and manage access using Office 365 groups.  All our users are Power BI Pro users.

We have multiple Office 365 groups that contain different users and we want to be able to manage users as we do in AD.

Steps we take:

• Create a workspace with a single admin owner
• Create report in that workspace
• Create a dashboard in that workspace
• Share dashboard using individual Office 365 group email addresses (as per Power Bi instructions)

Users already in the Office 365 groups gain access and all works as expected.

When we add new users to the Office 365 group already with shared access to the dashboard, the new users do not get access to the dashboard.  

The only way to overcome this:

• Access the sharing options of the dashboard
• Remove sharing from the specific Office 365 group
• Reshare the dashboard with the same group.

The same steps need to be taken when a user is removed from the Office 365 group, although when you remove a group, the access isn't removed from the individuals that were in the group.  The only way to remove access properly is to delete the dashboard and recreate it.

This is surely not expected behaviour and can only be a bug?

[v-haibl-msft]

@elliottriley

For the first issue, has the new added user signed in to Power BI Service before access the shared dashboard? There is a known issue which mentioned in this thread. Based on my test, if I share a dashboard to a O365 security group, the new added users can access the shared dashboard properly.

For the second issue, it is a known issue and the product team has it on their backlogs to address it. But they don't have a commit date yet.

Best Regards,
Herbert