cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
EYPBI
Regular Visitor

Identify who is sharing the pbi report externally

We will need to send an email notification to users who are sharing the PBI report externally more than 3 extrnal users. I have attempted to to query the PBI logs it only gives report shared and how many counts but it doesn't give us clue on who were the recipients? Any help would be highly appriciated to achive this task. Script or power automate anything would help us!

1 ACCEPTED SOLUTION
yingyinr
Community Support
Community Support

Hi @EYPBI ,

Base on my research, there is no direct and elegant way to quickly know who has shared the report with external users. First of all, you have to find the corresponding report then the related Dataset, then click the "..." option on the right of its dataset, select "Manage permissions", to check the shared users (check whether the the email address behind “@” is same with yours, if they are different, it may be an external user...).

yingyinr_0-1623829685346.png

Power BI: Sharing with External Users

In addition, you can raise a new idea and add your comments there to make this feature coming sooner.

Best Regards

Community Support Team _ Rena
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

1 REPLY 1
yingyinr
Community Support
Community Support

Hi @EYPBI ,

Base on my research, there is no direct and elegant way to quickly know who has shared the report with external users. First of all, you have to find the corresponding report then the related Dataset, then click the "..." option on the right of its dataset, select "Manage permissions", to check the shared users (check whether the the email address behind “@” is same with yours, if they are different, it may be an external user...).

yingyinr_0-1623829685346.png

Power BI: Sharing with External Users

In addition, you can raise a new idea and add your comments there to make this feature coming sooner.

Best Regards

Community Support Team _ Rena
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Helpful resources

Announcements
PBI_User Group Leader_768x460.jpg

Manage your user group events

Check out the News & Announcements to learn more.

MBAS on Demand

2021 Release Wave 2 Plan

Power Platform release plan for the 2021 release wave 2 describes all new features releasing from October 2021 through March 2022.

Get Ready for Power BI Dev Camp

Microsoft named a Leader in The Forrester Wave

Microsoft received the highest score of any vendor in both the strategy and current offering categories.

R2 (Green) 768 x 460px.png

Microsoft Dynamics 365 & Power Platform User Professionals

DynamicsCon is a FREE, 4 half-day virtual learning experience for 11,000+ Microsoft Business Application users and professionals.