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EYPBI
Regular Visitor

Identify who is sharing the pbi report externally

We will need to send an email notification to users who are sharing the PBI report externally more than 3 extrnal users. I have attempted to to query the PBI logs it only gives report shared and how many counts but it doesn't give us clue on who were the recipients? Any help would be highly appriciated to achive this task. Script or power automate anything would help us!

1 ACCEPTED SOLUTION
yingyinr
Community Support
Community Support

Hi @EYPBI ,

Base on my research, there is no direct and elegant way to quickly know who has shared the report with external users. First of all, you have to find the corresponding report then the related Dataset, then click the "..." option on the right of its dataset, select "Manage permissions", to check the shared users (check whether the the email address behind “@” is same with yours, if they are different, it may be an external user...).

yingyinr_0-1623829685346.png

Power BI: Sharing with External Users

In addition, you can raise a new idea and add your comments there to make this feature coming sooner.

Best Regards

Community Support Team _ Rena
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

1 REPLY 1
yingyinr
Community Support
Community Support

Hi @EYPBI ,

Base on my research, there is no direct and elegant way to quickly know who has shared the report with external users. First of all, you have to find the corresponding report then the related Dataset, then click the "..." option on the right of its dataset, select "Manage permissions", to check the shared users (check whether the the email address behind “@” is same with yours, if they are different, it may be an external user...).

yingyinr_0-1623829685346.png

Power BI: Sharing with External Users

In addition, you can raise a new idea and add your comments there to make this feature coming sooner.

Best Regards

Community Support Team _ Rena
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

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