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reddy421 Frequent Visitor
Frequent Visitor

will editing shared Workspace on my account changes the layout for others In PowerBI

Hello All,

I have a small question on how the PowerBI Solution behaves in the shared workspace.

I created a Dashboard and published it to a workspace and gave member access to few users to that workspace so that they can use the Dashboard.

I see that users in that group have an option to Edit that Report ( Pic shown below)

1.png

But I see that If someone edits and saves on their account It is getting updated for all the people who have access to that Workspace.

For Example, I might like Bar charts to see the data and another person might like Donut Charts.

So If I save the solution as Bar Charts and publish in that Workspace, and If someone who likes to see the data in Donut Charts makes the change then it is updating to everyone.

I was thinking that It should only edit for that particular user and he can revert it back If he likes by clicking the Reset to Default option.

can someone help me understand this, please?

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v-yulgu-msft Super Contributor
Super Contributor

Re: will editing shared Workspace on my account changes the layout for others In PowerBI

Hi @reddy421 ,

 

If a workspace member has edit permission, their modification applied to workspace reports would affect to other members. Rather than directly changing original reports, you can ask them to make a copy (File->Save as) of the original report, then, edit that duplicated one. Alternatively, you can ask them to download the .pbix file locally, update reports in desktop, then publish the new report to their "My workspace".

1.PNG2.PNG

 

Best regards,

Yuliana Gu

Community Support Team _ Yuliana Gu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
4 REPLIES 4
Super User
Super User

Re: will editing shared Workspace on my account changes the layout for others In PowerBI

Hello @reddy421 ,

The users you want to share the report / dashboard with don't have to be members of the workspace.  In fact, you probably don't want them to be.  You can just share the report with them from the PowerBI service.  That way they won't be able to change your default report for other user but they will still be able to set filters and save personal bookmarks. 

share.jpg

reddy421 Frequent Visitor
Frequent Visitor

Re: will editing shared Workspace on my account changes the layout for others In PowerBI

Hello @jdbuchanan71 

Thank you for your time.

Thanks for showing me how to share the report only but is there a way they can edit the report only for them?

As I said If they don't like the data to see in Pie Charts but If they want to see using Clustered Bar charts then what is the best way? 

Super User
Super User

Re: will editing shared Workspace on my account changes the layout for others In PowerBI

Not that I am aware of, no.  You could create bookmarks with the different visuals stacked and only one visable so they could switch from the default (say pie chart) to a bar chart but you could end up with a lot of different bookmarks all of which would need to be maintained.

You are better off picking the right visual for the data and sticking with it.  Take a look at this article for instance.  https://www.kdnuggets.com/2019/06/how-choose-visualization.html

v-yulgu-msft Super Contributor
Super Contributor

Re: will editing shared Workspace on my account changes the layout for others In PowerBI

Hi @reddy421 ,

 

If a workspace member has edit permission, their modification applied to workspace reports would affect to other members. Rather than directly changing original reports, you can ask them to make a copy (File->Save as) of the original report, then, edit that duplicated one. Alternatively, you can ask them to download the .pbix file locally, update reports in desktop, then publish the new report to their "My workspace".

1.PNG2.PNG

 

Best regards,

Yuliana Gu

Community Support Team _ Yuliana Gu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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