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krish137 Frequent Visitor
Frequent Visitor

can the dashboard reports be sent in email to an external user ?

I would like to know, if we share a report or dashboard with any user, they are getting a notification. Once they login to the web, they are able to see those reports, meanwhile, is there a possibility, that the dashboard/report which i share can be sent as it is via email itself, where in, the user can visualize the dashboard/report in the email client itself, as an image or whichever way it looks when he logs into the web. Kindly let me if such feature is available, if so, where to look in for this feature in the Power BI desktop, any configuration/settings need to be enabled ? kindly advise.

3 REPLIES 3
Community Support Team
Community Support Team

Re: can the dashboard reports be sent in email to an external user ?

Hi @krish137

1.

if we share a report or dashboard with any user, they are getting a notification.

You can share a report or dashboard to any user. 

share a report or dashboard

 

When you share with people outside your organization, they get an email with a link to the shared dashboard or report, and they have to sign in to Power BI to see it. If they don't have a Power BI Pro license, they can sign up for a license after clicking the link.

 

2.

is there a possibility, that the dashboard/report which i share can be sent as it is via email itself, where in, the user can visualize the dashboard/report in the email client itself, as an image or whichever way it looks when he logs into the web. 

According to the article above, when you share the report in Power BI Service, it is possible to send a email with a link of that report to inform users.

But it can't be a image, it is a link which you need to sign in with your power bi account so that it can go to the report page.

Here is a workaround:

sending emails with embedded Power BI reports

 

3.

if so, where to look in for this feature in the Power BI desktop, any configuration/settings need to be enabled ?

Based on my knowladge, it is not possible to directly share report via Power BI Desktop, you could publish report from desktop to service, then share via service.

 

Best Regards

Maggie

krish137 Frequent Visitor
Frequent Visitor

Re: can the dashboard reports be sent in email to an external user ?

Thanks for your response. I am using 60 Day trial of the Power BI Pro, will i be able to use this extension along with it ? I tried installing the outlook vers of the suggestion provided, still, i am not able to find the Power BI option that you said in the suggestion. I think, may be, it will not work out with trial packs.....

Let me know, if i am missing on anything, that is making an issue, so that, i am not able view the Power BI tab in the outlook new mail....

DevScopeHelp Regular Visitor
Regular Visitor

Re: can the dashboard reports be sent in email to an external user ?

"is there a possibility, that the dashboard/report which i share can be sent as it is via email itself, where in, the user can visualize the dashboard/report in the email client itself, as an image"

 

You can do that with PowerBI Robots, by DevScope. The reports can be sent as either images or PDF files attached to your email to anyone.

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