Subtotals etc. How can I create a detailed forecast report

[jaco1951]

Hi

I have a startbalance from my bank and from reports coming from other offices. Based on this start balance I want to create a 5-week forecast model where I use incoming and outging this week to create a new start balance next week, and so on...

I also do need the granularity so that I can filter and see where the data are coming from.

I have been struggeling with this issue for quite a while, and I have a previously post that was solved, but since my test data were trimmed down too much, I still face new challenges.

My previous post

I have created a much more detailed data set here:

detailed data set

My problem was elegantly solved with the previous data set, but as I added more details like currency, bank accounts, invoice number etc, the granularity exploded and the original formulas doesn't work anymore.

I have tried to modify the formulas that v-juanli-msft  created, but I am not able to get a correct result anymore.

Here is what i get when I put the data into a cross tabel without doing any changes:



I need to find a way to bring the first week total on to the next week start balance.

Like this:



I would like to be able to filter an all these fields:



All help is much appreciated 🙂

Br Espen

[v-jiascu-msft]

Hi @jaco1951,

Try this formula please. Please also check out the demo in the attachment.

Measure =
VAR currentWeek =
    MIN ( Sheet1[4week] )
VAR minWeek =
    CALCULATE ( MIN ( Sheet1[4week] ), ALLSELECTED ( Sheet1[4week] ) )
RETURN
    IF (
        minWeek = currentWeek,
        SUM ( Sheet1[amount_USD] ),
        IF (
            HASONEVALUE ( Sheet1[forecast_category] )
                && MIN ( Sheet1[forecast_category] ) = "1. StartBalance",
            CALCULATE (
                SUM ( Sheet1[amount_USD] ),
                ALL ( Sheet1[forecast_category] ),
                Sheet1[4week]
                    = currentWeek - 1
            ),
            SUM ( Sheet1[amount_USD] )
        )
    )

Best Regards,

Dale

[jaco1951]

Thank you very much Dale; @v-jiascu-msft I discovered that there is something wrong with the summarizing, if you look at week 2-5 the totals are not correct. For example the Total of week 2 should be close to 6.5M, but it shows about 1M:


Best regards

Espen

[v-jiascu-msft]

Hi Espen,

You mean you need to add the new values. Please try the formula below. It could be a little long.

Measure 2 =
VAR currentWeek =
    MIN ( Sheet1[4week] )
VAR minWeek =
    CALCULATE ( MIN ( Sheet1[4week] ), ALLSELECTED ( Sheet1[4week] ) )
RETURN
    IF (
        minWeek = currentWeek,
        SUM ( Sheet1[amount_USD] ),
        IF (
            HASONEVALUE ( Sheet1[forecast_category] )
                && MIN ( Sheet1[forecast_category] ) = "1. StartBalance",
            CALCULATE (
                SUM ( Sheet1[amount_USD] ),
                ALL ( Sheet1[forecast_category] ),
                Sheet1[4week]
                    = currentWeek - 1
            ),
            IF (
                HASONEVALUE ( Sheet1[forecast_category] ),
                SUM ( Sheet1[amount_USD] ),
                CALCULATE (
                    SUM ( Sheet1[amount_USD] ),
                    FILTER ( ALL ( Sheet1[4week] ), 'Sheet1'[4week] <= MAX ( 'Sheet1'[4week] ) )
                )
                    - CALCULATE (
                        SUM ( Sheet1[amount_USD] ),
                        Sheet1[forecast_category] = "1. StartBalance"
                    )
            )
        )
    )

Best Regards,

Dale

[jaco1951]

Thank you very much Dale for spending time on this one, I cannot get the values to add quite up. But the values are correct in week 1 and 2, but then in week 3 it gets a bit strange. 

You can see the new measure added into the file:

 Measure2 in use


My idea is to see the Totals reflect the net value from "StartBalance + Incoming - Outgoing", and then find this value as a startbalance for the next week in the forcast:

Best regards 

Espen

[v-jiascu-msft · Accepted solution]

Hi Espen,

Try this formula please.

Measure 3 =
VAR currentWeek =
    MIN ( Sheet1[4week] )
VAR minWeek =
    CALCULATE ( MIN ( Sheet1[4week] ), ALLSELECTED ( Sheet1[4week] ) )
VAR initialStartBalance =
    CALCULATE (
        SUM ( Sheet1[amount_USD] ),
        Sheet1[4week] = minWeek,
        Sheet1[forecast_category] = "1. StartBalance"
    )
RETURN
    IF (
        minWeek = currentWeek,
        SUM ( Sheet1[amount_USD] ),
        IF (
            HASONEVALUE ( Sheet1[forecast_category] )
                && MIN ( Sheet1[forecast_category] ) <> "1. StartBalance",
            SUM ( Sheet1[amount_USD] ),
            IF (
                HASONEVALUE ( Sheet1[forecast_category] )
                    && MIN ( Sheet1[forecast_category] ) = "1. StartBalance",
                initialStartBalance
                    + CALCULATE (
                        SUM ( Sheet1[amount_USD] ),
                        Sheet1[forecast_category] IN { "2. Incoming", "3. Outgoing" },
                        Sheet1[4week] < currentWeek
                    ),
                initialStartBalance
                    + CALCULATE (
                        SUM ( Sheet1[amount_USD] ),
                        Sheet1[forecast_category] IN { "2. Incoming", "3. Outgoing" },
                        Sheet1[4week] <= currentWeek
                    )
            )
        )
    )

Best Regards,

Dale

[jaco1951]

Hi Dale

This is excellent, I really appreciate your work solving the problem for me. 🙂

If I may ask a follow up question, some of the companies in "%Comp" do only have values in the first week in the field "1. StartBalance".

If I make a filter and select this company only, there are no values in the "1. StartBalance" row of the remaining weeks. The sub totals are correct though.

Do you know a solution to how I could "fill in the blanks"?

Best regards Espen