Sharing Reports

[thedon16]

I want to publish a report I made on my desktop and share it with a colleague.  This is a report, not a dashboard.

It seems absurdly unintuitive to do this. 

Is it possible in the free version, or is Pro needed?

Or is there some way to publish it as a dashboard from the desktop?

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[FrugalEconomist]

I am still unable to share a report. I want to share the report because it has publish to PowerPoint function that the Dashboard is missing. The user has the same domain as me and I've given him a license to PowerBI. Yet, I'm still unable to share reports with him.

[Seth_C_Bauer]

@thedon16 

Assuming you understand this: A Dashboard tile when clicked will send the user to your report, where they can see all the pages.

Here are all your options:

1) Send them the PBIX file

2) Read Only Option - push the report to the Service, Pin a visual to a dashboard, and share the dashboard with your colleague.

3) Read/make personal copy - Push the report to the Service, Create a Content Pack with only your report, give your colleague access to the Content Pack, and have him connect to the content pack.

There is no direct capability to share a report in the same "Read Only" way as when viewed via the shared dashboard mechanism.

[Bjoern · Accepted solution]

@Seth_C_Bauer Erm - I would have proposed to publish the report to his own PBI account, create a PBI group, then either a) create content pack and import report into group or b) upload PowerBI file into group.

Did you exclude that on purpose or did I miss sth here? 😮

// Was he referring to the desktop app only? 

[Seth_C_Bauer]

@Bjoern Thanks for the feedback.

I took the question as it relates to sharing a single report. I look at Groups as collaborative spaces, not spaces to import users and pull things in to the group in whatever manner to "share".

I agree that a workable option would be to pull the file into a Group, and grant the user "view" perms, but I didn't assume that there would be a whole set of reports they should have view ability for.

I did recommend Content Packs as an option, personally I wouldn't recommend using Content Packs in the way you describe primarily due to my view of how to utilize Groups. (Although it may work)

[WillT]

You're both right - Groups would be an option to share the report specifically, but it's a workaround and not intuitive 🙂 This is something we want to fix in the future! Thanks

[thedon16]

Thanks.  I guess I will pin the visuals...

But I still don't understand why aren't reports made sharable like dashboards?  I don't get the reasoning.  It makes the desktop app useless for most business uses basically.

[healthEteam]

It is ridiculous how hard it is to share a report.

Apps are becoming a pain... it is crazy that a user who has access to the app cannot pin tiles to their OWN dashboard from the shared reports.  I see no logical reason (even business-wise) why this recommendation from the board has not been adopted.

From the beginning of Power Bi I have shared dashboards with pinned tiles from each of the reports so that users can then navigate to the report.  Ultimately, I did this only because it would end up with the end user having the reports populated down the left side menu of reports.

This however, now is not the case.

I have a main user who can no longer view reports and there has been a change in the service to where I can no longer share as I used to (probably because of the apps). 

Apps are not the end all solution.

Please just let us share reports with users (they already have PowerBi licenses....).

[pcgeekus]

To share, you and the receiving user now must have a Pro license for this to work. Alternatively, your organization can lease a premium node and share with any users, even ones with no Power BI.

Jon

[pcgeekus]

To share, you and the receiving user now must have a Pro license for this to work. Alternatively, your organization can lease a premium node and share with any users, even ones with no Power BI.

Jon

[mikelimas]

Is there any way for a Pro BI License user to share reports/dashboards to Free BI users internally to the organization?  Content would not be suitable for entire web sharing that I see is available.  

[pcgeekus]

If you have the right SQL Server License, you can publish Power BI content to Report Server. It requires a slightly different Power BI desktop version. Of course, now you're paying for a server and a SQL server license. Not sure if any CALs are needed.

While you can use a Power BI Web Part in SharePoint Online and maybe later in SharePoint Internal, they still need a Pro license to view it. Once you get more than 250 Pro licenses issued, you should seriously consider leasing a Premium Node. That lease also entitles you to an on-premise Report Server, so the license cost is covered.

Talk to your account rep.

Jon

[Seth_C_Bauer]

@thedon16 Speaking to the Desktop - It might be helpful to think of Power BI in the context of an evolving product. What we see today is more than likely not the end goal. The Desktop is a powerful tool, and if you take a look at the long term plans with SQL 2016 and the roadmap, you can see how MS is leveraging the tool more. I think as the months go by, we'll see more and more capabilities that bring the picture into focus.

Roadmap: http://blogs.technet.com/b/dataplatforminsider/archive/2015/10/29/microsoft-business-intelligence-ou...