Share pbix file without the data

[JorgeAbiad]

Hello PBI Experts,

Is it possible to share pbi reports/visualizations without the data?How?

Thanks,

JorgeAbiad

[amitchandak · Accepted solution]

Create an empty database or excel with the same structure, whatever is the source.  Change the connection details to this new empty source and refresh it and save. That should give you empty pbix.

Edit Datasource under data transformation or

https://community.powerbi.com/t5/Desktop/How-to-replace-Data-Source-for-existing-report/td-p/58947

Also, explore the template option

https://docs.microsoft.com/en-us/power-bi/desktop-templates

[v-yuta-msft · Accepted solution]

@JorgeAbiad ,

You can share the power bi template file instead, for more details, you can refer to doc below:

https://docs.microsoft.com/en-us/power-bi/desktop-templates

Community Support Team _ Jimmy Tao

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[amitchandak]

You should share using power bi service. There you can control what to share. You should have min Power Bi pro for that.

Refer : https://docs.microsoft.com/en-us/power-bi/service-how-to-collaborate-distribute-dashboards-reports

https://docs.microsoft.com/en-us/power-bi/service-share-dashboards

[JorgeAbiad]

Hello @amitchandak ,

The users whom we're going to share the reports with are from different organization. Formerly, they are part of the company, but now they formed a separate legal entity. And sharing of the reports is part of handover to them. Basically, they will have the same data models in PBI. But we do not want to share the records in the datasets that are imported to PBI reports.

Regards,

JorgeAbiad

[v-yuta-msft · Accepted solution]

@JorgeAbiad ,

You can share the power bi template file instead, for more details, you can refer to doc below:

https://docs.microsoft.com/en-us/power-bi/desktop-templates

Community Support Team _ Jimmy Tao

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[Anonymous]

Hello @v-yuta-msft ,

In the approach you have suggested, is it possible to open a Power BI template (.PBIT) without Power BI asking me for the data source parameters?

Example scenario - I might only be interested in viewing the Model relationships and parameters of a PBIT that has been edited by my colleague. I do not want to load the entire dataset.

Thank you,

Sau

[JorgeAbiad · Accepted solution]

Hi @v-yuta-msft ,

Thank you very much!

I would go in this direction.

Regards,

JorgeAbiad

[amitchandak · Accepted solution]

Create an empty database or excel with the same structure, whatever is the source.  Change the connection details to this new empty source and refresh it and save. That should give you empty pbix.

Edit Datasource under data transformation or

https://community.powerbi.com/t5/Desktop/How-to-replace-Data-Source-for-existing-report/td-p/58947

Also, explore the template option

https://docs.microsoft.com/en-us/power-bi/desktop-templates

[JorgeAbiad]

Hello @amitchandak,

Thank you very much. I think I would go for the PBI templates.

Regards,

JorgeAbiad