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Shamatix Member
Member

Share dashboard outside organization / domain

Hey fellow users of Power Bi,

 

I am trying to share a dashboard with someone outside my domain, and sure he gets the email and when he presses the link within the email he can see the dashboard, but is it really correctly understood you have to open your email and find this email every single time he wants to see this dashboard? It aint displaying under "Shared with me", besides from that I noticed there is a lock next to the dashboard name when he is viewing it? Aint there any way he can simply view the dashboard within power by WITHOUT having to open the link up from his email every single time ?

 

Best regards

 

1 ACCEPTED SOLUTION

Accepted Solutions
Community Support Team
Community Support Team

Re: Share dashboard outside organization / domain

Hi @Shamatix,

 

AFAK, current external user can only access by click on the share the email link. Perhaps you can submit an idea about this requirement.

Share a dashboard with people outside your organization

When you share with people outside your organization, they get an email with a link to the shared dashboard, and they have to sign in to Power BI to see the dashboard. If they don't have a Power BI Pro license, they can sign up for one after clicking the link.

After they sign in, they see the shared dashboard in its own browser window without the left navigation pane, not in their usual Power BI portal. They have to bookmark the link to access this dashboard in the future.

They can't edit any content in this dashboard or report. They can interact with the charts in the report (cross-highlight) and change any filters/slicers available on the reports connected to the dashboard, but can't save their changes.

Only your direct recipients can see the shared dashboard. For example, if you sent the email to Vicki@contoso.com, only Vicki can see the dashboard. No-one else can see that dashboard, even if they have the link, and Vicki has to use the same email address to access that dashboard. If she signs up with any other email address, she won't have access to the dashboard either.

People outside your organization can't see any data at all if role- or row-level security is implemented on on-premises Analysis Services tabular models.

If you send a link from a Power BI mobile app to people outside your organization, when they click the link the dashboard opens in a browser, not in the Power BI mobile app.

 

Reference link:

Share dashboards with coworkers and others

 

Regards,

Xiaoxin Sheng

Community Support Team _ Xiaoxin Sheng
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.



For learning resources/Release notes, please visit: | |
3 REPLIES 3
Shamatix Member
Member

Re: Share dashboard outside organization / domain

Are the user really supposed to bookmark this dashboard when there is a freaking "Shared with me" tab??? This seems so stupid=/

Community Support Team
Community Support Team

Re: Share dashboard outside organization / domain

Hi @Shamatix,

 

AFAK, current external user can only access by click on the share the email link. Perhaps you can submit an idea about this requirement.

Share a dashboard with people outside your organization

When you share with people outside your organization, they get an email with a link to the shared dashboard, and they have to sign in to Power BI to see the dashboard. If they don't have a Power BI Pro license, they can sign up for one after clicking the link.

After they sign in, they see the shared dashboard in its own browser window without the left navigation pane, not in their usual Power BI portal. They have to bookmark the link to access this dashboard in the future.

They can't edit any content in this dashboard or report. They can interact with the charts in the report (cross-highlight) and change any filters/slicers available on the reports connected to the dashboard, but can't save their changes.

Only your direct recipients can see the shared dashboard. For example, if you sent the email to Vicki@contoso.com, only Vicki can see the dashboard. No-one else can see that dashboard, even if they have the link, and Vicki has to use the same email address to access that dashboard. If she signs up with any other email address, she won't have access to the dashboard either.

People outside your organization can't see any data at all if role- or row-level security is implemented on on-premises Analysis Services tabular models.

If you send a link from a Power BI mobile app to people outside your organization, when they click the link the dashboard opens in a browser, not in the Power BI mobile app.

 

Reference link:

Share dashboards with coworkers and others

 

Regards,

Xiaoxin Sheng

Community Support Team _ Xiaoxin Sheng
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.



For learning resources/Release notes, please visit: | |
Highlighted
Shamatix Member
Member

Re: Share dashboard outside organization / domain

Just blows my mind people have to either bookmark the many links or find their emails... they have a perfect "Shared with me" tab that could be used for this, and it feels kind of unprofessional and stupid to explain to customers they need to bookmark it every single time they get a new dashboard.