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Helper II
Helper II

Filtering rows based on a lookup match

Hello everyone,


Here's my table 'Approvals':

Index Submitter Submitted_datetime Status Approved_datetime FileID
1 Anne <removed by Admin> 4/1/2020 13:00 Pending   A1009
2 Anne <removed by Admin> 4/9/2020 10:07 Pending   A1001
3 Anne <removed by Admin> 4/9/2020 10:07 Approved 4/10/2020 12:01 A1001


In my PowerBI report, I only want to display the Pending row if there IS NOT a matching FileID. 
If there is a matching FileID, I want to only show the LATEST row with that FileID.
The rows that should display in the report are Index 1 and 3. 


All assistance gratefully received.



Community Champion
Community Champion

Hi @annetoal ,


Create a calculated column with this code:


LastItem = IF('Table'[Index] = CALCULATE(MAX('Table'[Index]); ALLEXCEPT('Table'; 'Table'[FileID])); 1; 0)
And filter the visual

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I'm sorry, but I don't speak Spanish enough to understand your answer.


Post Prodigy
Post Prodigy

Can there be multiple approvals? If not then you can simply show all rows where FileID is blank or status is approved. 

Perhaps if you post a bit more sample data, it would help understanding the use case. 

Super User
Super User


you can create a column like this

countx(filter(table,[Submitter]=earlier(Submitter) && [FileID] = earlier(FileID) && [Status] ="Approved"),[FileID])


You need to get all blank row for this column


Or try a measure like

countX(filter(summarize(table,table[FileID], "_1",count(table[FileID]),"_2", countx(filter( [Status] ="Approved"),table[FileID])+0),[_2]>0),[FileID])

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