Showing results for 
Search instead for 
Did you mean: 
irnm8dn Member

Exporting Dashboard (PPT, Excel, .csv)

As the administrator of our Power BI experience (and a newbie), there seems to be a confusing use case that I cannot get my head wrapped around.


When I pin dashboards and share them with others, I want them to have the ability to export the data to Excel or PowerPoint.  This capability does not seem available to them, and I don't understand why.


When I am in the Desktop application, I have the ability to export - but for many of our users they will simple be consumers of dashboards only.  There are no elipses in the "upper right" cornner of the tile????




In the desktop software, why can I only Export (to .csv) (see below screenshot)




How can I give our users the ability to export to PPT and/or Excel and/or .csv - from a dashboard view?


Any links, or specific steps/instructions would be much appreciated.



dkay84_PowerBI New Contributor
New Contributor

Re: Exporting Dashboard (PPT, Excel, .csv)

I am able to export data from a dashboard tile within a dashboard that is shared with me.  Perhaps it has to do with the settings for the users in the workspace or at the tenant level.  Have you gone to the admin portal to investigate the settings?


As for you last question, the ability to export to PPT or excel:


The service has the ability to export to PPT.  If you go to the REPORT and not the dashboard, under "File" menu you will see it.  It is a preview feature so if you don't see it, don't worry, you just need to turn on preview features under settings.


There is also the Analyze in Excel option, but this just creates a connection between a power pivot data model and the data model in the service.  If you want to work with the raw data you need to export the csv.


However, with all that said, I will point out that PBI is a visualization tool, and the service is for collaboration.  It is not meant to be a file sharing service.  If you want users to be able to work with the data, I recommend using an R script in the query editor to write the data to a csv in a shared folder, that way you can let users work with the data separately from the PBI experience.  Be cautious here though as this may lead to fragmented data marts and not "one version of the truth".

Community Support Team
Community Support Team

Re: Exporting Dashboard (PPT, Excel, .csv)

Hi @irnm8dn,


>>There are no elipses in the "upper right" cornner of the tile????

It seems like you use the "pin live page" function to pin these visuals to dashboard. If you use the "pin live page mode", these child tiles right-top option will be disabled. You can export the child tiles at report level.



Xiaoxin Sheng

Community Support Team _ Xiaoxin Sheng
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

For learning resources/Release notes, please visit: | |
jflang2 Frequent Visitor
Frequent Visitor

Re: Exporting Dashboard (PPT, Excel, .csv)

Hi.  Can you be more specific about this?  I only see settings when I go to the dashboards that I own.  It is isn't there for things that were shared with me (dashboards or reports). 

Helpful resources

Back to School Contest

Back to School Contest

Engage and empower students with Power BI!

MBAS Gallery

Watch Sessions On Demand!

Continue your learning in our online communities.

Summit Australia 2019

Summit Australia 2019

Travel to Melbourne and network with thousands of peers!

Top Ideas
Users Online
Currently online: 245 members 2,895 guests
Please welcome our newest community members: