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amir_tohidi
Helper I
Helper I

Export error: "Your data is too large. Some data sampling may occur."

Hello,

 

I have created a report that contains 47,678 rows. As not everyone has Power BI Desktop, I am trying to export the data to a CSV file and I am getting the error shown below.

 

I do not have the option of publishing to the Power BI cloud as that is not enabled for my company.

 

Is there any other way I can export the data into CSV/Excel?

 

Thanks in advance.

 

Capture.PNG

1 ACCEPTED SOLUTION

@amir_tohidi

 

This is a known issue, please vote the idea: https://ideas.powerbi.com/forums/265200-power-bi-ideas/suggestions/9609906-export-powerbi-desktop-to...

 

I suggest you directly import the source data into the Excel/CSV file. For example, if it's from SQL table, you can copy the query result set into Excel worksheet.

 

Regards,

View solution in original post

21 REPLIES 21
Anonymous
Not applicable

hi guys, DAX studio seems to work only with a tables in Query Editor?

 

What if i want to export 50k rows from a matrix table object that i have created? It merges some columns from different tables and uses measure as a value as well. Is there a way to export it ? 

Yemeng_Hu
Frequent Visitor

Use DAX studio. 

 

Had a same issue before, resolved with DAX studio, at least for my project. 

 

Yemeng_Hu
Frequent Visitor

Use DAX studio. 

 

Had a same problem before, resolved with DAX studio, at least for my project. 

 

Anonymous
Not applicable

@amir_tohidi,

This idea seems like it pertains more to your posting: https://ideas.powerbi.com/forums/265200-power-bi-ideas/suggestions/31837054-don-t-limit-download-dat...

 

I'm running into the issue too and the data isn't even that big. Frustrating.

 

I got around this by publishing to my workspace and exporting (summarized data) from there and it worked successfully.  We are using live connection to SSAS though so not a difficult option for us to do it this way.

The publish to workspace method works well.  For some reason the Web Interface allows to export to .xlsx which has a max of 150k rows.  I was not able to find how to enable .xlsx export in PBI Desktop.  

jestevez
Frequent Visitor

The easiest way is by using DAX Studio https://daxstudio.codeplex.com/

 

1. Connect DAX Studio to your Power BI

2. Type EVALUATE yourtable

3. Click Output  --> File

4. Run

 

PS. works for more than 1M rows

Captura1.PNG

 

 

 

 

 

 

@jestevez

 

Hi,

Would you know if this is a reliable tool?

GTASTEVE
New Member

This workaround will create chunks of 20k lines which can be exported.

 

1) add an index column to your table called "index"

2) add a new column named "EXPORT_GROUP" to your table (in the example below change TblName to your actual table name) :

 

EXPORT_GROUP = switch (true(),

AND(TblName[Index]>=0, TblName[Index]<=20000), "Group1",

AND(TblName[Index]>=20001, TblName[Index]<=40000), "Group2",

"Group3")

 

you can now create a slicer for the EXPORT_GROUP and export your data in sections. Add more Groups if you have a more than 60k of lines.

 

mo9k8
Frequent Visitor

Since the last update... you can now export up to 30K rows. Still too low as other I would just use Access.

leinad13
Frequent Visitor

It's a bit of joke this 'issue' as its not an issue at all - its a limit, implemented intentionally by microsoft in order to try and get you to export your data to their cloud! Why don't Microsoft put a note near the PBI Desktop download saying that there are limits on data export. No-one expects to be limited what data you can export, other than by your own hardware.

I agree.  30K is too low.  Since there are a little over 40,000 zip codes in the US, this limitation means that you can't export data that has been aggregated at the zip code level (which MANY business people do).  This is a severe limitation in my book.

I agree.  30K is still too low.  Since there are a little over 40,000 zip codes in the US, this limitation means that you won't be able to export data that has been aggregated at the zip code level (which MANY business people do).

mo9k8
Frequent Visitor

Hi,

 

I can't export more than 1001 rows and I need about 10k rows with about 20 fields... how much is exactly "too large"?

 

Regards,

M

Hi,

 

My visual has 10 columns and 47,000 rows.

 

@amir_tohidi

 

This is a known issue, please vote the idea: https://ideas.powerbi.com/forums/265200-power-bi-ideas/suggestions/9609906-export-powerbi-desktop-to...

 

I suggest you directly import the source data into the Excel/CSV file. For example, if it's from SQL table, you can copy the query result set into Excel worksheet.

 

Regards,

View solution in original post

This is so... lame....

I came here for a "Solved" issue only to find out it is NOT solved at all, not even in 2021... and the so-called "solution" is to for us, paying customers, to "beg your provider" (ie. vote) to do what they are supposed to do...
So unprofessional 😞

 

Is there any point in voting for an issue that is marked as "completed" as the one you are referring to is?

 

The size limit seems ridicously low. What are the exact limitations? Is it the total data size or number of rows or what?

 

 

Greg_Deckler
Super User
Super User

Couple questions:

 

First, when you are exporting the data, are you using the ellipses "..." in the visual and exporting that way?

 

Second question, what is the source of your data, where is it coming from?


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Yes, I am using the Export data option by clicking the ... on the top right of the report:

 

Capture.PNG

 

The data for the report comes from SQL Server tables that I imported into PBD. The PBD has some custom DAX functions.

 

 

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