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damonsmithies Frequent Visitor
Frequent Visitor

Displayed data for users not affected by Role

Hi

 

Lets say I have four roles:

 

 - AccountManagerTim: AccountManager = "Tim"

 - AccountManagerDaveAccountManager = "Dave"

 - SupportTeamRed: SupportTeam = "Red"

 - SupportTeamBlue: SupportTeam = "Blue"

 

 

Once these are filtered and applied to a user, do I then need to create a role that includes all of the filters so that other users not in the filter can see data? IE:

 

 - AccountMangerAll: AccountManager IN {"Tim","Dave"}

 - SupportTeamAll: SupportTeam IN {"Red","Blue"}

 

Then I would need to apply these to the rest of the users that are not filtered? Is my understanding of this correct or will the rest of the users see ALL data simply by having no filter against them?

 

One of my users is suffering from seeing no data and I can only assume this is the reason.

 

Damon

 

 

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SPG Member
Member

Re: Displayed data for users not affected by Role

You can just create a new role with no filters

6 REPLIES 6
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cmaz Regular Visitor
Regular Visitor

Re: Displayed data for users not affected by Role

You can have a global role for users who need to see all data. Then, users who need to see specific data can be added to specific roles as needed. That way everyone is covered.

 

Please refer to this article: https://docs.microsoft.com/en-us/power-bi/desktop-rls

damonsmithies Frequent Visitor
Frequent Visitor

Re: Displayed data for users not affected by Role

 @cmaz Yes that is exactly what I am looking for - how to create a global role that can see everything. Should I be essentially "limiting" it to all selections that I have limited users to in other roles?

 

The link you have provided is the basic premise of RLS and does not allude to any global roles in anyway.

SPG Member
Member

Re: Displayed data for users not affected by Role

You can just create a new role with no filters

damonsmithies Frequent Visitor
Frequent Visitor

Re: Displayed data for users not affected by Role

Thank you @SPG, that's the bit that was missing. Appreciate your quick response on that. Sometimes it is much more simple than you expect!

SPG Member
Member

Re: Displayed data for users not affected by Role

It was simpler before: if you were not assigned a role you were able to see everything but then Microsoft changed this and now you need the global useless role

damonsmithies Frequent Visitor
Frequent Visitor

Re: Displayed data for users not affected by Role

I see, this is how I assumed it worked, glad I am not going crazy.

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