Creating a second report with the same dataset

[Anonymous]

Hi

I have a report and dataset working well in app.powerbi.com. I would like to create a second report in Power BI Desktop but connect to the same dataset.

The documentation at - https://docs.microsoft.com/en-us/power-bi/service-basic-concepts says that you can have multiple reports. 

We are interested in doing this because refreshes are carried out on the dataset and not the report, and using Power BI Embedded, we want to refresh multiple reports but only carrying out one refresh (i.e. refresh the dataset).

If I publish from Power BI Desktop, either it creates a new dataset (if the name is different) or it overwrites the existing report. So is there another way of ending up with two reports and one dataset?

Maybe if I publish to different workspaces?

I feel I've missed something somewhere.... thanks!

[TomMartens · Accepted solution]

Hey,

I guess what you are looking for can be achieved using the following steps:

1. In my example I created a first report called "Analyze R" and published this report to a workspace "Analyzing R"
2. Then I created a 2nd report and connect to the Power BI dataset "Analyze R"
   
   
   
   
   
3. After you have finished the report you can publish the new report to the same workspace and then it looks like this in the workspace
   
   
   
   

As you can see: there are two reports but just one dataset.

Hopefully, this is what you are looking for.

Regards,

Tom

[gk2go]

@TomMartenswhat if you wanted to filter down the dataset?

That is I have one main dataset with millions of rows. To this dataset several transformations are done before the data is ready for use in visuals.

Now I want to create a report based on a small section of that post-processed dataset, how to do that?

Done against the main dataset it takes forever (2 minutes) to load. Done against a pre-sliced dataset, i expect it to load instantly.

[Anonymous]

Excellent @TomMartens - that seems to be the logical way. I hadn't considered connecting to the dataset as the data source - it seems so obvious now! 

Thanks so much!