cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Highlighted
belvoir Helper V
Helper V

Creating a second report with the same dataset

Hi

 

I have a report and dataset working well in app.powerbi.com. I would like to create a second report in Power BI Desktop but connect to the same dataset.

 

The documentation at - https://docs.microsoft.com/en-us/power-bi/service-basic-concepts says that you can have multiple reports. 

 

We are interested in doing this because refreshes are carried out on the dataset and not the report, and using Power BI Embedded, we want to refresh multiple reports but only carrying out one refresh (i.e. refresh the dataset).

If I publish from Power BI Desktop, either it creates a new dataset (if the name is different) or it overwrites the existing report. So is there another way of ending up with two reports and one dataset?

 

Maybe if I publish to different workspaces?

 

I feel I've missed something somewhere.... thanks!

1 ACCEPTED SOLUTION

Accepted Solutions
Super User III
Super User III

Re: Creating a second report with the same dataset

Hey,

 

I guess what you are looking for can be achieved using the following steps:

  1. In my example I created a first report called "Analyze R" and published this report to a workspace "Analyzing R"
  2. Then I created a 2nd report and connect to the Power BI dataset "Analyze R"
    image.png

    image.png

  3. After you have finished the report you can publish the new report to the same workspace and then it looks like this in the workspace
    image.png


As you can see: there are two reports but just one dataset.

 

Hopefully, this is what you are looking for.

 

Regards,

Tom

Hamburg - Germany
If I answer your question, please mark my post as solution, this will also help others.
I accept Kudos :-), If you find my post helpful.

Proud to be a Datanaut!

View solution in original post

3 REPLIES 3
Super User III
Super User III

Re: Creating a second report with the same dataset

Hey,

 

I guess what you are looking for can be achieved using the following steps:

  1. In my example I created a first report called "Analyze R" and published this report to a workspace "Analyzing R"
  2. Then I created a 2nd report and connect to the Power BI dataset "Analyze R"
    image.png

    image.png

  3. After you have finished the report you can publish the new report to the same workspace and then it looks like this in the workspace
    image.png


As you can see: there are two reports but just one dataset.

 

Hopefully, this is what you are looking for.

 

Regards,

Tom

Hamburg - Germany
If I answer your question, please mark my post as solution, this will also help others.
I accept Kudos :-), If you find my post helpful.

Proud to be a Datanaut!

View solution in original post

belvoir Helper V
Helper V

Re: Creating a second report with the same dataset

Excellent @TomMartens - that seems to be the logical way. I hadn't considered connecting to the dataset as the data source - it seems so obvious now! Smiley Happy

 

Thanks so much!

gk2go Helper II
Helper II

Re: Creating a second report with the same dataset

@TomMartenswhat if you wanted to filter down the dataset?

That is I have one main dataset with millions of rows. To this dataset several transformations are done before the data is ready for use in visuals.

Now I want to create a report based on a small section of that post-processed dataset, how to do that?

Done against the main dataset it takes forever (2 minutes) to load. Done against a pre-sliced dataset, i expect it to load instantly.

Helpful resources

Announcements
Announcing the New Spanish Forum

Announcing the New Spanish Forum

Do you need help in Spanish? Check out our new Spanish community section.

MBAS Gallery 2020

MBAS Gallery 2020

Watch Microsoft Business Applications Summit sessions on-demand.

‘Better Together’ Integration Forum Launch

‘Better Together’ Integration Forum Launch

We've launched a how-to forum where you can learn about how Power BI integrates with other Power Platform products.

Top Solution Authors
Top Kudoed Authors