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Adjacent row formula using IF statement

Hello,

I have this problem that I couldn't find a work around in PBI and was hoping I could find some help here. I have a check in/check out system and I want to calculate the total time an employee spent at the office (i.e.: excluding breaks). the data is in a log fortmat as shown.

In the sample data below, I want column total time to first check if the person (Personnel ID) in the previous row is the same as the current row and then check if the day (Date) is also the same to calculate total number of hours per day by subtrackting the time in the 2 rows for each check in and check out. I appreciate any help.

1 ACCEPTED SOLUTION  Community Support

Try the following formula to create measures:

next_in/out =
var next_time =
MINX(
FILTER(
ALL('Table'),
'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
&& 'Table'[Time] > MAX('Table'[Time])
),
'Table'[Time]
)
var next_in_out =
CALCULATE(
MAX('Table'[In/out]),
FILTER(
ALL('Table'),
'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
&& 'Table'[Time] = next_time
)
)
return next_in_out
Diff_time =
var next_time =
MINX(
FILTER(
ALL('Table'),
'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
&& 'Table'[Time] > MAX('Table'[Time])
),
'Table'[Time]
)
return next_time - MAX('Table'[Time])
TotalTime =
IF(
MAX('Table'[In/out]) = "IN" && [next_in/out] = "OUT",
[Diff_time]
) If the problem is still not resolved, please provide detailed error information or the expected result you expect. Let me know immediately, looking forward to your reply.

Best Regards,
Winniz

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

7 REPLIES 7  Community Support

Try the following formula to create measures:

next_in/out =
var next_time =
MINX(
FILTER(
ALL('Table'),
'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
&& 'Table'[Time] > MAX('Table'[Time])
),
'Table'[Time]
)
var next_in_out =
CALCULATE(
MAX('Table'[In/out]),
FILTER(
ALL('Table'),
'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
&& 'Table'[Time] = next_time
)
)
return next_in_out
Diff_time =
var next_time =
MINX(
FILTER(
ALL('Table'),
'Table'[Personnel ID] = MAX('Table'[Personnel ID]) && 'Table'[Date] = MAX('Table'[Date])
&& 'Table'[Time] > MAX('Table'[Time])
),
'Table'[Time]
)
return next_time - MAX('Table'[Time])
TotalTime =
IF(
MAX('Table'[In/out]) = "IN" && [next_in/out] = "OUT",
[Diff_time]
) If the problem is still not resolved, please provide detailed error information or the expected result you expect. Let me know immediately, looking forward to your reply.

Best Regards,
Winniz

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly. Frequent Visitor

Hi @v-kkf-msft  Thank you so much for the reply! I think we are almost there however, it's only showing my the IN and not the OUT, any idea?  Community Support

If you want to show total value, modify the measure:

TotalTime =
var result =
IF(
MAX('Table'[In/out]) = "IN" && [next_in/out] = "OUT",
[Diff_time],
0
)
return
IF(
ISFILTERED('Table'[Time]),
FORMAT(result,"hh:nn:ss"),
FORMAT(
SUMX(FILTER(ALL('Table'), 'Table'[In/out] = "IN" && [next_in/out] = "OUT"), [Diff_time] ),
"hh:nn:ss"
)
)   Community Support

Do you want show the OUT as 0:00:00 as shown before? If so, modify measure TotalTime to the following formula:

TotalTime =
var result =
IF(
MAX('Table'[In/out]) = "IN" && [next_in/out] = "OUT",
[Diff_time],
0
)
return FORMAT(result,"hh:nn:ss") If the problem is still not resolved, please provide detailed error information or the expected result you expect. Let me know immediately, looking forward to your reply.

Best Regards,
Winniz

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.  Super User

@Alanoudfahad , Try a new column like this

if( [In/OUT] = "OUT" , datediff(maxx(filter(Table, [In/OUT] = "IN" && [Datetime] < earlier([[Datetime]])),[Datetime]),[Datetime], hour), blank())

and then you can sum this up in measure

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Hello @amitchandak
It gives me the following error:

Too many arguments were passed to the EARLIER function. The maximum argument count for the function is 2.

Any idea?  Super User

@Alanoudfahad , There is small correction in formula,

Create a new column first

if( [In/OUT] = "OUT" , datediff(maxx(filter(Table, [In/OUT] = "IN" && [Datetime] < earlier([Datetime])),[Datetime]),[Datetime], hour), blank())

Then create a new measure with it.

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Want To Learn Power BI
Learn Power BI Beginners !! Advance Power BI Concepts !! Power BI For Tableau User !! Learn Power BI in Hindi !!
Proud to be a Super User!   