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Helper I

## Background Color Conditional Format Based on External Rules

The Table on the left is actual aggregated value of sales across different states/Countries. While the table on left is a static table which has forecasted sales for each country/state.

I would like to get the measure Sum Sales background colored based on the forecast raw input table. Currently I'm able to achieve this using a if else statement but it becomes too complex for huge list of countries.

What could be a easy fix for this?

7 REPLIES 7
Helper I

@Tanushree_Kapse  Thanks for your comments. I got the gist of the solution. A calculated column and a measure as you suggested should together help solve this.

So this is what i did.

Step 1 : Created a calculated column which is made by

Forecasted Value = LOOKUPVALUE(Reference[Forecast Sales 1],Reference[Country],'Fact'[Country],Reference[State],'Fact'[State])
Step 2: Created a measure called variance as
Variance = SUM('Fact'[Sum Sales]) - AVERAGE('Fact'[Forecasted Value])

Helper I

Thanks @Tanushree_Kapse , I'll give it a try. Meanwhile, would I require these two tables to be joined on state and country?

Super User

@lalTel20 , Yes join them on country.

Helper I

Thanks. But, wouldn't that create a calculation Error, since the forecast is not same for the entire country, it varies with the state. And i need to find the variance for each state. <Sorry if i havent understood this correctly>

Super User
Helper I

Thank you for the file.

In the provided file the join is based on State, which in this example are not unique. And as soon as I have additional record in the agg table which has the same state, it errors out.

Super User

Hi @lalTel20 ,

Create one measure to compare the two values:
SumVsForecast= SUM(Forecast Sales)- SUM(SumSales)

Then apply conditional formatting to the Sum Sales column:
Conditional formatting-> Background Color -> Format by : Rules -> Based on Field- SumVsForecast

If value is greater than equal to MIN number and less than equal to 0 number then choose the color
If value is greater than equal to 0 number and less than equal to MAX number then choose the color

I hope this helps!
Mark this as a solution if it anwsers your question. Kudos are always appreciated!

Thanks.

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