cancel
Showing results for 
Search instead for 
Did you mean: 
GilbertQ

Dynamic TopN made easy with What If Parameter

In this post I am going to demonstrate how to create a Dynamic TopN slicer using a What-If Parameter. This will allow your user to simply use the Slicer/Slider to view the TopN values and as a bonus if the user slides it to zero, it will display everything! Who doesn't like something that is easy to create, but makes it so much easier for the user to gain insights into their own data easily and quickly?

 

Example

For this example, I am going to be using a [Sales Amount] measure from my Orders table. Next for the TopN, I am going to be looking for the TopN by City. This is a key component when identifying what you want your TopN to be based on. NOTE: If the explanation of the TopN Measure can be a bit complex, you can either copy the code and modify it for your requirements or you can view the animated GIF further below so you can see it working. 

 

Creating the TopN Slicer

  • In Power BI Desktop, I went to the Modeling tab and then clicked on New Parameter
  • I then gave it the following properties as shown below.
  • One thing to NOTE is that I set the Minimum to 0 (zero)
  • When you are creating this TopN What-if parameter, you can change anything for the Maximum, Increment and Default.
  • I could then see the table created on the right-hand side.
  • As well as the Slicer on my reporting canvas, which I formatted

Creating the TopN Measure

  • Below is the TopN measure, which I will go into detail how it works below.
TopN City = 
VAR SelectedTop = SELECTEDVALUE('TopN'[TopN])
RETURN
SWITCH(TRUE(),
    SelectedTop = 0, [Sales Amount],
    RANKX ( 
            ALLSELECTED(  'Orders'[City] ), 
            [Sales Amount]
                )
                  <= SelectedTop,
        [Sales Amount]
)

 

  • Line 2, is where I created the Only Variable called SelectedTop
    • This is getting the selected value from the Slicer.
    • If it is slid to 5, this variable SelectedTop will store 5.
  • Line 4 is where I used the SWITCH(TRUE()
    • What this does, is it enables me to pass multiple statements to evaluate in one DAX function.
    • NOTE: You could possibly do this with an IF statement, but I prefer doing it this way, because quite often the requirement changes to have more than 2 conditions, so doing in this way it is easy for me to add another condition.
  • Line 5 is my first condition, where I have said if the TopN Slicer (SelectedTop)= 0 (zero) then display all the [Sales Amount]
    • It will do this because there is no filter context being applied on the [Sales Amount]
  • Lines 6 – 9 is where the Magic happens and uses the values from the TopN slicer.
    • This is also the second condition for the SWITCH(TRUE() DAX expression.
    • Even though this is for TopN values, I use the RANKX to achieve the desired result from Line 6
    • Next, I am using the ALLSELECTED, because in my table I want to select the TopN for the City values.
    • Line 7 is where I am selecting from my table Orders and the column called City ALLSELECTED( 'Orders'[City] ),
    • Line 8, is where I am specifying my measure for the RANKX which is the [Sales Amount]
    • Line 9, is where I am closing off the RANKX function.
  • Line 10 is where I am now comparing it to be less than equal to the selected slicer value SelectedTop
    • If this evaluates to TRUE, then display the RANKX up to and including the selected slicer value.
  • Line 11 is the ELSE condition for the SWITCH(TRUE()
  • Line 12 is closing off the SWITCH DAX Function

TopN Slicer in Action

Please watch the following animation below in which I will demonstrate by using the Slider I can to from Top 10, to Top 5. And then by sliding it to 0 (zero) it will show all the cities.  

                             

Conclusion

As I have shown, by using the What-If Parameter and some DAX there is now a way to easily create a dynamic TopN that is easy for your users to use within their reports. As always, if there are any questions or comments, please leave them in the section below.
Comments

This is great! and amazingly arrived just in time for me to impement in something I happened to be working through this week to create a dynamic slicer like this.

 

What's the best way to just show the sum of the TopN cities in your example? I'd love to show the TopN cities, their total, and how much of the total not filtered value the topN is.

Anonymous

Guavaq,

 

Thank you for the quick responed. I made it work based on your sample.

 

Thanks

Oded Dror

Hi GilbertQ, Thank you for the reply, Please see the image in below link: https://www.dropbox.com/s/j4qbqhai80dy30d/TopN.PNG?dl=0 When I select top 3, I am getting the result for top 3 in a month. Kindly let me know if my understanding is wrong. Thank You.

Hi @GilbertQ 

 

can you submit the (Pbix) file please?

How do you work this if there is another column, regardless of hierarchy (whether parent, same level or child).  For example Suburb or Region.  How do you ignore the slit up in rankings with another column and still only drive by City rankings only.

https://community.powerbi.com/t5/Desktop/matrix-top-n-rankings-over-one-column-with-other-columns-pr...

Now posted as per above to the pbi community...

Finally figured out a solution, see community post link above.

Hi @garythomann_vac 

 

It would depend on the columns and how it integrates with your data.


I would suggest giving it a try and see what the outcome is?