05-01-2017 02:45 PM - edited 05-11-2017 07:30 AM
Today we announced changes to Power BI Pro and the free service effective June 1, as well as the availability of an extended Power BI Pro trial offer. Please refer to our free Power BI service changes board for more information.
This discussion board contains a set of frequently asked questions. Please share your comments and additional questions.
- What capabilities are being added to the free service?
Beginning June 1, the free service will have capabilities equivalent to Power BI Pro. This includes the same 1 GB workbook size limit, up to 8 daily scheduled refreshes for datasets, and maximum 1 million rows/hour streaming data rate. We’re also providing access to all data sources, including those available through the on-premises data gateway.
- Which Power BI Pro capabilities are not available with the free service?
Peer-to-peer dashboard sharing, group workspaces (now called app workspaces), export to PowerPoint, export to CSV/Excel, and analyze in Excel with Power BI apps are capabilities limited to Power BI Pro.
- When will these changes go into effect?
Changes to the free service will go into effect on June 1.
- Will I lose access to my content (dashboards, reports) at that time?
No. You will not lose access to any content you’ve uploaded to the Power BI service. Content you’ve shared with others may no longer be accessible by recipients on June 1. Likewise, at that time you may no longer have access to content others have shared with you. Existing users of the free service who have been active within the past year can take advantage of the free 12-month extended trial of Power BI Pro. The offer will deliver the full capabilities of Power BI Pro to ensure you have the appropriate time to adjust how you use the service.
- How do I know if I’m eligible for the extended Power BI Pro trial?
Please refer to the extended Power BI Pro trial terms and conditions.
- What should I do if I’m not eligible for the extended Power BI Pro trial?
Sign up for a standard 60-day Power BI Pro trial.
- I’m currently taking advantage of the standard 60-day Power BI Pro trial – will I also be eligible for the extended Power BI Pro trial when it becomes available on June 1?
Power BI Pro trial users will be eligible for the extended Power BI Pro trial offer as long as they registered for the free service on or before May 2.
- How do I accept the extended Power BI Pro trial offer?
Sign in to the Power BI service any time on or after June 1 and follow the prompts to register for the extended Power BI Pro trial.
- Does the introduction of Power BI Premium change the capabilities of the free service?
Users of the free service with access to dedicated capacity in Power BI Premium will have the ability to receive content distributed to them by Power BI Pro users.
- Are any changes being made to Power BI Pro?
No changes are being made to Power BI Pro.
- Are any changes being made to Power BI Desktop?
No changes are being made to Power BI Desktop.
05-03-2017 12:04 PM
If I have a PRO license and have been sharing dashboards with Free users, will those free users no longer be able to access the dashboards that I shared with them as a PRO user? Put another way, going forward on June 1, is the only way to see a dashboard someone else created and shared is to have a PRO license?
05-03-2017 12:35 PM - edited 05-03-2017 12:36 PM
If you are sharing dashboards/reports with free users, beginning June 1st they will need to take advantage of the extended Pro trial to continue accessing the content. After the extended trial expires, users will need a Pro license to maintain access.
Terms and conditions for the extended trial can be found here.
05-03-2017 02:00 PM
That's exactly right @nickjgill. As @kamalh mentioned on the announcement blog "...many organizations contain users who aren’t actively creating BI content, but require the ability to consume content distributed to them. Power BI Premium enables Power BI Pro users to publish reports broadly across the enterprise and beyond, without requiring recipients to be licensed per user".
05-03-2017 12:40 PM
I hate to risk being pedantic but what constitutes a "share"? Are we talking about sharing in the web based Power BI or are we talking about publishing URLs for reports and dashboards? This isn't clear at all.
05-03-2017 03:40 PM - edited 05-03-2017 03:52 PM
Good question @mlgrannell and no pedantic sound at all. For Power BI Service purposes (what some users call Power BI "web"), both actions carry the same sharing meaning: you can share from the service sending an invite or you can send the URL, which requires the author adding the user to the shared with users list anyways. If not, even with the URL, users won't be able to access the report or dashboard.
Another case is Publish to Web, which allows you to share a URL or embed the report in a website, with the caveat that it is public and you have no security.
05-03-2017 12:36 PM
@dsynan The free users will need to sign up for the Pro Trail.
To answer the second question. There are now two ways they can see it. One, the end users have a Pro license/Trial (As mentioned above). Or, the person sharing the content has a premium license on top of the Pro license, then the end users will be able to see the dashboards as free users.
05-03-2017 12:58 PM
So, free users now need a Pro account to view shared dashboards.
Power BI Embedded is being merged with Power BI premium. The Premium capacity calculator shows that a single node starts at $4,995 per month. Is the existing Power BI Embedded pricing model, $5 per 100 sessions, going away too? Because if so, you may have just scared off a ton on small businesses.
I'm developing a dashboard to share with a handful of clients (external), up to 100 ideally. None of them need editing capabilties or data access. As of now I can share that with each of them and they can view it for free as long as they have a free Power BI account. That is good for me price wise, but a bit unprofessional it requires a Microsoft account and Microsoft login. So I'm willing to pay for embedded, becuase it might cost me $100-200/month to have the dash/reports embedded in my current website. Much more professional and the cost is manageable.
But now there are two issues I see. If I share the dash, they have to login through Microsoft and pay $10 per month. That is a no go. Even if I were willing to pay the cost for them, which I would be, there is no way for me to manage their accounts to do so and the whole thing would be very unprofessional. If the embedded pricing model changes, I'll have to pay $5k per month for premium so that I can embed my own webapp to share with a few clients. This would kill my business.
Please tell me I am misreading something or that the Power BI embedded pricing model will remain. Otherwise, there is simply no feasible, economic solution to share with a handful of external users. I'll have to find another BI service. Furthermore, in any case, the constant changes to pricing models creates great uncertainty about building a product with Power BI knowing that I, as a small business, could be quickly priced out.
05-03-2017 03:31 PM
Hi again @kbl1726,