Report Scheduling

[kaushi2020]

Hello Everyone,

I am new to Power Bi, just looking forward to know if we can scheudle excel based reports from the Server version whcih should do same job as Microstrategy. 

Also is there any optimisation done based on the data while sending the report as an attachment to the user emails.

[v-xiandat-msft · Accepted solution]

Hi @kaushi2020 ,

 Power BI Report Server does allow you to schedule reports and Power BI Report Server can schedule the refresh of data within the reports, but it does not inherently have a feature to automatically send these reports as Excel files via email. To achieve a similar outcome, you can use Power Automate to create a flow that exports a Power BI report in the specified format and sends it as an email attachment.

Here are the general steps you would follow:

1. Create your report in Power BI Desktop and publish it to Power BI Report Server.
2. Configure the data refresh schedules within Power BI Report Server as needed.
3. Use Power Automate to set up a flow that exports the report to an Excel file and sends it as an email attachment. You can also apply row-level security (RLS) when setting up the flow if necessary.

Below is the official link will help you:

Export and email a report with Power Automate - Power BI | Microsoft Learn

Best Regards,

Xianda Tang

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[M_nwadibia]

Since you are using Reporting service, you have an option to select document type excel, word, pdf and more